- Basic Features - 

Unlimited Users
Up to 3 user accounts and 1 administrator account included with Basic plan. Can be expanded to 100 users or more with Plus and Enterprise plans.
 
Account Manager
Each business account is assigned a Spacebase Account Manager:inside who assists with onboarding team members, proper account setup, and serves as the first point of contact for any administrative questions.
 
Preferred Spaces
Each team member can mark preferred Spaces in our "Wish List" and share the selection with other colleagues in the team.
 
Sequences 
Bookers can create recurring event or meeting series directly in the booking form to create and manage multiple bookings in one transaction.
 
SpaceGuarantee
All bookings are covered by our SpaceGuarantee, which provides protection against cancellations by the provider, inaccuracies in the profiles and other problems (e.g.: during check-in).
 
Last-Minute Booking Guarantee
With our extensive portfolio, we guarantee the team that there is always a space available, even for same-day bookings at short notice.
 
Best-Price Guarantee
Suppliers on Spacebase are committed to offering "fair prices" on our website. This means that booking through Spacebase always offers the best price.
 
 
- Plus Features -

Pre-configured Extra packages
In the company account, a set of pre-selected extras can be defined to simplify booking for the team. Once these are defined, selected Spaces can also offer individual pricing for these packages for the corporate account users.
 
Extended reservation windows
The regular reservation period of 3 days can be extended up to 7 days to allow for internal processing, e.g. order release.
 
Attendee management
Mandatory guest management can be enabled to comply with safety regulations and provide professional financial service.
 
Own Meeting Spaces
Integrate meeting rooms from our own office into our booking workflows to provide the team with a holistic view of all available rooms, including those that can be used for free.
 
 
 - Enterprise Features - 

Dedicated MICE Experts
Dedicated MICE experts help the team with more complex requests that cannot be handled by the booking platform itself. Our specially trained MICE Agency team can assist with venue searches, hotel accommodations, catering partners, or even holistic offsite planning to relieve the team of logistical tasks. All as part of the overall Strategic Meeting Management of your business account.
 
Whitelabel User Interface
The entire user interface and navigation can be customized to individual requirements to ensure that the team feels comfortable booking within the corporate environment and that all relevant information (e.g. billing processes) is visible at all times.
 
 
 - ⭐️ Premium Add-Ons -

⭐️ Extended Hotel Portfolio
Access more than 50,000 hotel partners across Europe and ensure the team finds all the venues they need - including overnight stays. All bookings are managed by our MICE Experts
 
⭐️ Secret Portfolio
Gain access to a non-public portfolio of select premium locations.

- Basic Features -

User Management
Invite bookers to the team account and automatically share access to the booking tool. Our structured onboarding guides are automatically shared.
 
New User Addition
New bookers belonging to the company account are automatically recognized and added to the team when booking via Spacebase.
 
Management of Roles and Rights
Set different roles for users and define viewing and editing rights. Roles can also consider approval processes and edit functionalities.
 
Dashboards
See all booking and spending information in real time in one dashboard. The perfect data basis for purchasing optimization of meeting and work rooms.
 
Monthly Reporting
Monthly booking and billing reports are sent to administrator accounts.
 
Manager View
Shared user accounts can view member bookings and access additional information, such as invoice details.
 
Automatic Email Notifications
Add more individual email recipients for automatic notifications for specific operations (e.g. send an email to bookings@yourdomain.com for all confirmed bookings). The attached information can be reused for further automations.
 
 
 - Plus Features - 

Budgetting
Set fixed budgets for teams or individual users to control spending. Budgets are reset after a set period of time and can be extended with a manager's approval.
 
Booking Approval
Prior approval by administrators or managers can be defined for each team or member to ensure that employees can only book rooms that comply with the defined procurement terms. Approval can optionally be linked to a maximum budget per person or per hour/day.
 
Private Reviews
Submitted ratings by your team are not publicly displayed on the Spacebase website.
 
Location Scouting
Our team helps to find new event partners that are particularly important for your team. Our scouts are used to finding rooms near the office or a new destination abroad.
 
 
 - Enterprise Features -

Single Sign-On (SSO)
Use of your preferred cloud-based single sign-on solution to streamline user registration for your team. We comply with all current data protection and information security requirements around data processing and ensure secure handling.
 
 
 - ⭐️ Premium Add-Ons - 

⭐️ Incorporate master agreements
Existing agreements with venues or event service partners can be added to our platform and then booked directly through our tool.
 
⭐️ Onboarding Support
Our team helps with user onboarding and provides information on special requirements around the use of the individual company account as needed. We also provide ongoing training and repeated onboarding sessions to ensure everyone is using the tool correctly.
 
⭐️ API Access
There is access to all our functions and data points via API. The basis for further automation of upstream and downstream processes.

- Basic Features - 

Consolidated Invoice
Receive all postings for a given month in one collective invoice from Spacebase instead of having to manage countless individual invoices and vendors for each posting. Simplify accounting and vendor management with a single vendor for all off-site postings.
 
Mandatory Invoice details
Team members are asked to provide an accounting reference (e.g. purchase order number, cost center) to confirm accounting entries.  We ensure that relevant accounting information is associated with expenses.
 
Pre-configured cost-center and addresses
Standard cost centers and accounting details are defined to ensure that the details are always up-to-date and compliant.
 
Central billing email
All invoices are sent to a central e-mail box, where they can be processed automatically.
 
 
 - Plus Features - 

Individual payment terms
We offer individual payment terms for your invoices to optimize your cash flow.
 
Negotiated Rates
Individual rates can be negotiated for the preferred Spaces and service partners via the tool and stored there.  Over the course of the year, expenses are consolidated to reflect volume discounts. Spacebase offers access to a number of pre-negotiated master agreements as another premium add-on.
 
Buy-Now-Pay-Later
Pay post-event bookings without deposit or other forms of prepayment to further optimize cash flow.
 
Invoice Review
All invoices from Spacebase (or third party vendors) are reviewed and approved by our financial services Epert:in before being forwarded to accounting. Our invoice review generates significant cost savings as an "outsourced" accounts payable team.
 
 
 - Enterprise Features - 

Individual Payment methods
Individual payment methods can be integrated into regular booking processes (e.g..: Concur, American Express vPayment, Airplus or your internal procurement programs).
 
Defined procurement policies
Purchasing guidelines are confirmed and followed for each booking. Our team controls that no event is billed outside the process.
 
Preparatory bookkeeping
In connection with invoice verification, our team can support accounts payable by taking over large parts of the preparatory accounting. We transmit information in data packages either to defined recipients or fully automatically via API.
 
Payment processing
With fully integrated ERP & PO management tools, we integrate PSD2 compliant payment gateways and coordinate supplier payment as an intermediary.
 
ERP Integration
Integrate postings with existing ERP or expense management software and access all information in one central location.
 
 
 - ⭐️ Premium Add-Ons - 

⭐️ Flatrate
Book all rooms at a fixed monthly flat rate with up to 30% off public call rates.
 
⭐️ Reduced processing fee
We waive our handling fee for all bookings so that team members do not have to pay a surcharge when booking through Spacebase.
 
⭐️ Spacebase rebates and discounted rates
Access to our premium pool of pre-negotiated partner spaces with unbeatable prices and discounts of up to 20% compared to market prices
 
⭐️ Net rates
Book all services on a net rate basis and pass savings through to direct purchase savings.